This sub-policy extends the Assurance Policy ("AP" => COD13) by specifying how Assurers can be assisted by outsourcing the identity documents verification component of assurance to trusted third parties (TTPs). Other definitions and terms can be found in AP or in Assurance Handbook ("AH").
This sub-policy is restricted to members located in areas not well-served with Assurers. It serves a goal of promoting both Assurers and Members in those areas.
A Trusted Third Party ("TTP") is a person who is traditionally respected for making reliable statements to others, especially over identification documents. Typically, notaries public (anglo), Notaries (European), bank managers, accountants and lawyers.
To employ a TTP in an assurance, the Assurer must be a Senior Assurer. The Assurer must be familiar with the local language and customs.
A Member ("assuree") who is located in a place not well-served by Assurers may use the TTP-assisted assurance.
Assurance assisted by TTP must meet these requirements:
The Board routinely delegates its responsibilities to the Assurance Officer (and this section assumes that, but does not require it).
A report is requested annually from the Assurance Officer on performance of this policy for the association's annual report.
Assurance Officer should prepare a detailed documentation under AH that meets the needs of this policy, including:
The Assurance Officer maintains a list of regions that are designated as 'deserts,' being areas that are so short of Assurers as to render face-to-face Assurance impractical. In each region, approved types of TTP are listed (e.g., Notary). The list is expected to vary according to the different juridical traditions of different regions. Changes to the regional lists are prepared by either an Organisation Assurer for that region (as described by OAP) or by two Assurers familiar with the traditions in that region. Changes are then submitted to the Board for approval.
Use of a type of TTP not on the list must be approved by AO and notified to Board. It is an explicit goal to reduce the usage of TTP-assisted assurances in favour of face-to-face Assurance.
In coordination with internal and external auditors, the Assurance Officer shall design and implement a suitable programme to meet the needs of audit. Where approved by auditors or Board, the Assurance Officer may document and implement minor variations to this policy.
AO is to operate a Topup Assurance Programme to help seed deserts with Assurers. A topup assurance will add additional Assurance Points to those gained from two previously conducted TTP-assisted assurances, in order for a Member to reach 100 Assurance Points for the express purpose of becoming an Assurer.
A topup assurance is conducted by a third Senior Assurer according to the following requirements:
Each topup is to be reported to AO. Topup is only available in designated deserts.